CommunicationsOutbound

Outbound Campaigns Overview

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Outbound Campaigns Overview

Outbound campaigns allow you to proactively reach out to contacts with automated voice calls. Whether you’re sending appointment reminders, conducting follow-ups, or running marketing campaigns, Gail’s outbound system helps you scale your communications efficiently.

How It Works

  1. Create a contact list - Import or build a list of contacts to reach
  2. Configure a campaign - Set up the campaign with your agent, scripts, and rules
  3. Define sequences - Specify the steps and timing for outreach attempts
  4. Launch and monitor - Start the campaign and track results in real-time

Key Features

Multi-Step Sequences

Create sophisticated outreach flows with multiple attempts and conditions

Smart Redialing

Control how often and when contacts are called back

Contact Management

Organize contacts into lists that sync automatically with campaigns

SMS & Text Messaging

Create and manage SMS templates for text-based outreach campaigns

Real-Time Results

Monitor campaign performance with detailed metrics and reports

Campaign Types

Outbound campaigns support various use cases:

Use CaseDescription
Appointment RemindersRemind customers of upcoming appointments and allow rescheduling
Payment RemindersFollow up on overdue payments with payment options
Lead Follow-UpQualify and nurture leads with automated outreach
Customer SurveysCollect feedback through conversational surveys
Service NotificationsAlert customers about service changes or updates
Marketing CampaignsPromote offers and drive engagement at scale

Campaign Results

After running a campaign, you can access detailed analytics:

  • Total talk time - Combined duration of all calls
  • Connection rate - Percentage of calls that reached a person
  • Completion rate - Percentage of calls that achieved the desired outcome
  • Outcome breakdown - Distribution of call results
  • Downloadable reports - Export detailed data for further analysis

Getting Started

Ready to launch your first outbound campaign? Follow these steps:

  1. Set up your contacts - Create a contact list with the people you want to reach
  2. Create a campaign - Configure your campaign settings and agent
  3. Set up SMS & text messaging - Build reusable SMS messages for text campaigns (after SMS approval)
  4. Define sequences - Set up the outreach flow and timing
  5. Configure redialing - Control how contacts are re-attempted

Best Practices

Start Small

Test your campaign with a small subset of contacts before scaling up. This helps you identify issues and refine your approach.

Respect Contact Preferences

Always honor do-not-call requests and contact preferences. Gail automatically tracks opt-outs to keep you compliant.

Time Your Calls

Schedule calls during appropriate hours for your contacts’ time zones. Avoid early mornings, late evenings, and holidays.

Monitor and Iterate

Review campaign results regularly and make adjustments. Small improvements to scripts or timing can significantly impact success rates.

Next Steps